Sky high property prices moves business document storage away from office to self storage facilities
When the first self storage facilities sprung up in Hong Kong, who would have guessed that document storage was one of the most sorted after objects of storage in this city.
Probably one of the most sort after essentials in Hong Kong – which may be easy to come by for many other cities but for this city storage space can be described as rare , a luxury and extremely desirable for many! In this not just the case for living space but in a cramped place like Hong Kong where property prices are sky high – this storage problem is also with offices space is also a real limitation and document storage is a real concern. As physical hard copies of paper are accumulated in dramatic fashion by all workers in the workplace – document storage of crucial records becomes a corporate issue. Instead o leasing more expensive office space for storage and increasing business costs and getting into long term lease commitments into more space, self storage space renting for office documents many companies manage business accounts and manage a companies moving and storage needs on a monthly basis .A self storage business provides rooms, lockers, containers, and for some even have outdoor space in which tenants can store and access their goods. Self storage businesses lease a variety of unit sizes to both residential and business customers. The operators frequently provide 24-hour access, climate controlled storage for fine wines for example and lights or power outlets inside the storage unit as amenities to set themselves apart from competitors.
Sizes in Western countries can range from about the size of a large walk-in closet, to a one bedroom and up to a two car garage. The storage units are typically window-less, walled with corrugated metal, and lockable by the renter. A controlled access facility may employ security guards, security cameras, individual unit door alarms and some means of electronic gate access such as a keypad or proximity card. A few facilities even use biometric thumbprint or hand scanners to ensure that access is granted only to those that rent.
Residential and businesses have different issues regarding space. The issue with enough space to put things in residential flats is Hong Kong is that even if there is some spare space in the flat – often rented accommodation if you are lucky enough to afford has the room but it is not well furnished with limited fitted cupboards in the room space making it wasted space and still unable to store much objects.
For offices and businesses, there are many documents which can be stored electronically and scanned into the computer but big corporate will understand that are many documents where the hard copies with signatures are still the norm and where electronic signatures still do not prevail. In these places whether it’s a law firm, accounting or for medical purposes many companies still use hard copies as evidence for record keeping and each responsible party has the responsibility for self storage of relevant documents. Getting colleagues to be vigilant in self storage of emails or documents that need to be kept for whether it is two or seven years for accounting purposes is another set of issues. Having the physical space to store hard copies of documents and secondly to educate staff on the know how to keep electronic versions and save email copies is another set of problems that need attention to. Good record keeping is a challenge for any company and needs a lot of work and education on behalf of the employer to make it work and take place.